How to Buy a Private Jet: The Aircraft Acquisition Process 

Buying a private jet is a transaction with many moving parts: a technical asset, a regulatory framework, multiple counterparties and a timeline that rarely runs in a straight line. Buyers who approach it as a structured process, rather than a single purchase decision, tend to make better choices and avoid surprises after closing.

This article outlines the main stages of a typical acquisition. The exact sequence varies with the aircraft, the jurisdictions involved and the parties, but the underlying logic is consistent.

1. Define the mission before the aircraft

The most common acquisition mistake is starting with a model rather than a mission. Before reviewing any listing, a buyer should be clear about how the aircraft will actually be used.

• Typical and maximum trip lengths, and the routes flown most often.
• Typical passenger count, baggage needs and cabin expectations.
• Airports to be used, including runway length, elevation and climate.
• Expected annual utilisation and how that may change over the ownership period.
• Whether the aircraft will be operated privately or placed on a commercial certificate.
• The intended holding period and resale considerations.

A clear mission profile narrows the field to a short list of aircraft categories and models. It also becomes the reference point for every later decision, from configuration to the inspection scope.

2. Build a realistic ownership budget

The purchase price is only one part of the financial picture. A sound acquisition budget also accounts for transaction costs (inspection, legal, escrow, registration, possible import taxes), any immediate work identified during the pre-purchase inspection, and the annual cost of operating and managing the aircraft.

Buyers should also consider financing structure, ownership vehicle and tax position early. These are matters for qualified legal and tax advisers, but they influence which aircraft and which jurisdictions make sense, so they should not be left until the purchase agreement stage.

3. Market analysis and sourcing

With the mission and budget defined, the search can begin. Sourcing typically combines publicly listed aircraft with opportunities that are not openly advertised. Each candidate should be screened against the same criteria so comparisons are meaningful.

• Year of manufacture, total time and cycles.
• Engine and APU maintenance program status.
• Upcoming major inspections and their likely timing.
• Completeness and continuity of maintenance records.
• Damage history and repair documentation.
• Avionics, connectivity and cabin configuration.
• Registration and operating history.

At this stage, a preliminary review of available records and specifications helps eliminate unsuitable aircraft before significant time or money is committed.

4. Letter of intent and deposit

Once a suitable aircraft is identified, the buyer usually submits a letter of intent (LOI). The LOI sets out the proposed price, deposit terms, inspection location and scope, timeline and key conditions. It is commonly accompanied by a refundable deposit held by an independent escrow agent.

Although an LOI is often described as non-binding on the main commercial terms, its specific provisions matter. The inspection scope, who pays for what, and the conditions under which the deposit becomes non-refundable should be reviewed carefully with aviation counsel.

5. Technical due diligence and pre-purchase inspection

Due diligence typically includes a detailed records review, a visual inspection, a test flight and a pre-purchase inspection (PPI) at a qualified maintenance facility. The PPI is where theoretical condition meets physical reality, and its findings frequently shape the final terms of the deal.

Discrepancies found during the inspection are generally classified, and the parties then agree who will correct which items, or whether a price adjustment is more appropriate. This is covered in more detail in our article on pre-purchase inspections.

6. Purchase agreement

The aircraft purchase agreement formalises the transaction. It typically covers the price and payment mechanics, delivery condition, the treatment of inspection findings, title and lien provisions, representations and warranties, delivery location and risk of loss. Drafting and negotiating the agreement is the role of qualified aviation counsel; the buyer's advisory team supports by making sure the technical and commercial points are accurately reflected.

7. Technical acceptance and closing

When agreed work is complete, the buyer conducts technical acceptance, confirming that the aircraft and its records meet the delivery conditions. Closing then involves the coordinated release of funds through escrow, transfer of title, filing of registration documents with the relevant authority and the handover of the aircraft and its records.

Timing matters at closing. The delivery location can have tax and regulatory implications. Buyers should confirm with their legal and tax advisers where and how delivery should take place before the purchase agreement is finalised.

8. Delivery and entry into service

After closing, the aircraft must be prepared for its new operation: registration and permits, insurance, crew arrangements, maintenance tracking, hangarage and, where applicable, a management agreement. Planning this transition in parallel with the transaction avoids the aircraft sitting idle after delivery.

Common pitfalls

• Choosing an aircraft on price alone without assessing upcoming maintenance events.
• Agreeing to a narrow inspection scope to save time.
• Leaving ownership structure and tax questions until late in the process.
• Underestimating the time required for records review, inspection and corrective work.
• Not planning management, crew and insurance before delivery.

How ATSJETS supports buyers

ATSJETS can coordinate the acquisition process on the buyer's behalf: mission and market analysis, sourcing, LOI coordination, negotiation support, records review, coordination of the pre-purchase inspection with qualified facilities, and liaison with the buyer's legal counsel and escrow agent through closing and delivery. Regulated services such as legal drafting, escrow and maintenance work are performed by the appropriate licensed providers.

Considering an acquisition? If you are at the early stage of defining a mission or already reviewing specific aircraft, we are available for a confidential discussion about your requirements and the process ahead.